A short summary of the email content will give your recipient the opportunity to decide if they have time to read it now, save it for later, or ignore it all together. Make sure you accurately tell them what the email is about in a short sentence, so as not to waste their time.
A bad example of a subject line would be something like;
‘I need your advice.’
This is not specific enough and could be about anything. Furthermore, it sounds urgent, which could be a problem if the advice you seek isn’t actually that urgent. A good example would be; ‘How should we deal with the server issue?’ Another way you could make better use of subject lines is by introducing a simple code throughout the office, such as QQ, for a quick question, QC for a quick chat. So it would look like this; ‘QC: How to deal with the server issue.’ This way the recipient knows the email contains something you both need to have a chat about, rather than being able to answer it quickly via email, and they know exactly what it’s about.
Convoluted messages can put readers off. Re-read your message before you send it, and cut down pointless words to make it easier to read. You’d be surprised how many words can be removed from a sentence and it still make sense. Also, make sure not to repeat yourself.
We’ve all misread a text or email by reading it with the wrong tone. But it can be avoided by using the right words. Try using positive words instead of negative ones, and add words like ‘please’ and ‘thank you.’
For example; ‘This needs approving no later than 4pm today or it won’t go to print in time.’ Could be worded as; ‘Please can we get this artwork approved before 4pm so we can get it to print on time? Thank you.’
Basic spelling and fact mistakes just make you look bad and can easily be avoided. Always give it one last read through, and if possible, get a colleague to look it over too, as they might spot something you missed.
People with little time often scan an email and respond only to the last point or question in the email, as it’s freshest in their mind. Cramming an email with too many questions will only overwhelm the recipient, and most of your questions will often be ignored.
Furthermore, long emails are usually put to aside in favour of shorter emails, with the intention of reading them later. This means you’re less likely to get a quick response, if at all.
If you have a lot to say, schedule a chat via email instead of relaying all of the information in one email.
You might feel more comfortable sending that resignation letter via email, but there are some instances where that can work against us, because emails make us more impulsive. We’re quicker to hit the ‘send’ button than we are to go over to someone’s desk to speak to them, which means you should only send an email when you’re confident telling that person what you want to say. So take the time to think your message through, and don’t make any emotional decisions. Do you really want to quit, or do you just want to inform your boss you need to make some adjustments to your work environment?
Do you work with someone who, every day, goes above and beyond in their job role?
Have they implemented changes to the business that improve productivity, delighted customers, or improved profitability?
Have they solved a big business problem or lots of little problems to make a big difference?
Have they achieved all this in the face of professional or even personal adversity?
If so we want to hear from you. We want to recognise them as individuals, reward them for their hard work, and continue to keep them feeling proud and motivated in their job with you. In turn, your organisation will be recognised for supporting and developing exceptional talent, something that you should be proud of.
The process is simple; to give your colleague the chance to win our Top 30 Under 30 award, all you need to do is explain to us why they deserve to win.
If they are successfully shortlisted, an invitation to our prestigious awards evening will arrive for your acceptance. Should you choose to attend, your company may be the proud winner of a Top 30 Under 30s award and the success story of your team recognised before a room of your colleagues, competitors and clients.